Privacy Policy
Privacy policy
Stichting Game Jam Noord-Nederland
Version 1.0 – 29 November 2018
1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors and
event attendees.
1.2 This policy applies where we are acting as a data controller with respect to
the personal data of our website visitors and event attendees; in other words,
where we determine the purposes and means of the processing of that
personal data.
1.3 We use cookies on our website. Insofar as those cookies are not strictly
necessary for the provision of our website and events, we will ask you to
consent to our use of cookies when you first visit our website.
1.4 In this policy, “we”, “us” and “our” refer to Stichting Game Jam NoordNederland.
For more information about us, see Section 11.
2. Credit
2.1 This document was created using a template from SEQ Legal
(https://seqlegal.com/free-legal-documents/privacy-policy).
3. How we use your personal data
3.1 In this Section 3 we have set out:
(a) the general categories of personal data that we may process;
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
3.2 We may process data about your use of our website and services (“usage
data”). The usage data may include your IP address and geographical
location. The source of the usage data is our ticketing system. This usage
data may be processed for the purposes of analysing the use of the website
and services. The legal basis for this processing is our legitimate interests,
namely monitoring and improving our website and services.
3.3 We may process your account data (“account data”). The account data may
include your name and email address. The source of the account data is the
ticket ordering process and form. The account data may be processed for the
purposes of operating our website, providing our services, ensuring the
security of our website and services, maintaining back-ups of our databases
and communicating with you. The legal basis for this processing is our
legitimate interests, namely the proper administration of our website and
events.
3.4 In addition to the specific purposes for which we may process your personal
data set out in this Section 3, we may also process any of your personal data
where such processing is necessary for compliance with a legal obligation to
which we are subject, or in order to protect your vital interests or the vital
interests of another natural person.
3.5 Please do not supply any other person’s personal data to us, unless we
prompt you to do so.
4. Providing your personal data to others
4.1 We may disclose diet wishes to our suppliers or subcontractors insofar as
reasonably necessary for the organization of our event(s).
4.2 Financial transactions relating to our website and events arehandled by our
payment services providers, Mollie B.V. We will share transaction data with
our payment services providers only to the extent necessary for the purposes
of processing your payments, refunding such payments and dealing with
complaints and queries relating to such payments and refunds. You can find
information about the payment services providers’ privacy policies and
practices at https://www.mollie.com/nl/privacy.
4.3 In addition to the specific disclosures of personal data set out in this Section
4, we may disclose your personal data where such disclosure is necessary for
compliance with a legal obligation to which we are subject, or in order to
protect your vital interests or the vital interests of another natural person. We
may also disclose your personal data where such disclosure is necessary for
the establishment, exercise or defence of legal claims, whether in court
proceedings or in an administrative or out-of-court procedure.
5. Retaining and deleting personal data
5.1 This Section 5 sets out our data retention policies and procedure, which are
designed to help ensure that we comply with our legal obligations in relation
to the retention and deletion of personal data.
5.2 Personal data that we process for any purpose or purposes shall not be kept
for longer than is necessary for that purpose or those purposes.
5.3 We will retain your personal data as follows:
(a) Any information you entered to purchase tickets will be retained for a
minimum period of seven (7) years following the date of the event you
purchased tickets for, and for a maximum period of ten (10) years
following the date of the event you purchased tickets for.
5.4 Notwithstanding the other provisions of this Section 5, we may retain your
personal data where such retention is necessary for compliance with a legal
obligation to which we are subject, or in order to protect your vital interests
or the vital interests of another natural person.
6. Amendments
6.1 We may update this policy from time to time by publishing a new version on
our website.
6.2 You should check this page occasionally to ensure you are happy with any
changes to this policy.
6.3 We may notify you of significant changes to this policy by email.
7. Your rights
7.1 In this Section 7, we have summarised the rights that you have under data
protection law. Some of the rights are complex, and not all of the details have
been included in our summaries. Accordingly, you should read the relevant
laws and guidance from the regulatory authorities for a full explanation of
these rights.
7.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
7.3 You have the right to confirmation as to whether or not we process your
personal data and, where we do, access to the personal data, together with
certain additional information. That additional information includes details of
the purposes of the processing, the categories of personal data concerned
and the recipients of the personal data. Providing the rights and freedoms of
others are not affected, we will supply to you a copy of your personal data.
The first copy will be provided free of charge, but additional copies may be
subject to a reasonable fee. You can request a copy of your personal data by
emailing us.
7.4 You have the right to have any inaccurate personal data about you rectified
and, taking into account the purposes of the processing, to have any
incomplete personal data about you completed.
7.5 In some circumstances you have the right to the erasure of your personal
data without undue delay. Those circumstances include: the personal data are
no longer necessary in relation to the purposes for which they were collected
or otherwise processed; you withdraw consent to consent-based processing;
you object to the processing under certain rules of applicable data protection
law; the processing is for direct marketing purposes; and the personal data
have been unlawfully processed. However, there are exclusions of the right to
erasure. The general exclusions include where processing is necessary: for
exercising the right of freedom of expression and information; for compliance
with a legal obligation; or for the establishment, exercise or defence of legal
claims.
7.6 In some circumstances you have the right to restrict the processing of your
personal data. Those circumstances are: you contest the accuracy of the
personal data; processing is unlawful but you oppose erasure; we no longer
need the personal data for the purposes of our processing, but you require
personal data for the establishment, exercise or defence of legal claims; and
you have objected to processing, pending the verification of that objection.
Where processing has been restricted on this basis, we may continue to store
your personal data. However, we will only otherwise process it: with your
consent; for the establishment, exercise or defence of legal claims; for the
protection of the rights of another natural or legal person; or for reasons of
important public interest.
7.7 You have the right to object to our processing of your personal data on
grounds relating to your particular situation, but only to the extent that the
legal basis for the processing is that the processing is necessary for: the
performance of a task carried out in the public interest or in the exercise of
any official authority vested in us; or the purposes of the legitimate interests
pursued by us or by a third party. If you make such an objection, we will
cease to process the personal information unless we can demonstrate
compelling legitimate grounds for the processing which override your
interests, rights and freedoms, or the processing is for the establishment,
exercise or defence of legal claims.
7.8 You have the right to object to our processing of your personal data for direct
marketing purposes (including profiling for direct marketing purposes). If you
make such an objection, we will cease to process your personal data for this
purpose.
7.9 You have the right to object to our processing of your personal data for
scientific or historical research purposes or statistical purposes on grounds
relating to your particular situation, unless the processing is necessary for the
performance of a task carried out for reasons of public interest.
7.10 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to
which you are party or in order to take steps at your request prior to
entering into a contract,
and such processing is carried out by automated means, you have the right
to receive your personal data from us in a structured, commonly used and
machine-readable format. However, this right does not apply where it would
adversely affect the rights and freedoms of others.
7.11 If you consider that our processing of your personal information infringes
data protection laws, you have a legal right to lodge a complaint with a
supervisory authority responsible for data protection. You may do so in the
EU member state of your habitual residence, your place of work or the place
of the alleged infringement.
7.12 To the extent that the legal basis for our processing of your personal
information is consent, you have the right to withdraw that consent at any
time. Withdrawal will not affect the lawfulness of processing before the
withdrawal.
7.13 You may exercise any of your rights in relation to your personal data by email
to us.
8. About cookies
8.1 A cookie is a file containing an identifier (a string of letters and numbers) that
is sent by a web server to a web browser and is stored by the browser. The
identifier is then sent back to the server each time the browser requests a
page from the server.
8.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent
cookie will be stored by a web browser and will remain valid until its set
expiry date, unless deleted by the user before the expiry date; a session
cookie, on the other hand, will expire at the end of the user session, when the
web browser is closed.
8.3 Cookies do not typically contain any information that personally identifies a
user, but personal information that we store about you may be linked to the
information stored in and obtained from cookies.
9. Cookies used by our service providers
9.1 Our service providers use cookies and those cookies may be stored on your
computer when you visit our website.
9.2 We use WooCommerce as our ticketing system provider. This service uses
cookies for the operation of their service. You can view the cookie policy of
this service at https://automattic.com/cookies/.
9.3 We use Mollie B.V. as our payment provider. This service uses cookies for the
operation of their service. You can view the cookie policy of this service at
10. Managing cookies
10.1 Most browsers allow you to refuse to accept cookies and to delete cookies.
The methods for doing so vary from browser to browser, and from version to
version. You can however obtain up-to-date information about blocking and
deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647 (Chrome);
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookieswebsite-preferences
(Firefox);
(c) https://www.opera.com/help/tutorials/security/cookies/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internetexplorer-delete-manage-cookies
(Internet Explorer);
(e) https://support.apple.com/kb/PH21411 (Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-andprivacy
(Edge).
10.2 Blocking all cookies will have a negative impact upon the usability of many
websites.
10.3 If you block cookies, you will not be able to use all the features on our
website.
11. Our details
11.1 This website is owned and operated by Stichting Game Jam Noord-Nederland.
11.2 We are registered in the Netherlands under registration number 71827668,
and our registered office is at W. Dreesstraat 20, 9728ST, Groningen, the
Netherlands.
11.3 Our principal place of business is at W. Dreesstraat 20, 9728ST, Groningen,
Nederland.
11.4 You can contact us:
(a) by post, to the postal address given above;
(b) by email, using the email address published on our website from time
to time.